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To create a new submission click on "New Submission".

Editing a Title

Hover your cursor over the title bar and click on the pencil icon to edit. Click on the check mark to save any changes.

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Creating an Initial Submission

After you create a new study, you can begin completing forms for your initial submission by clicking on New Submission, and then clicking Initial from the drop-down menu.

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Submission information will populate beneath the Submission Details tab. The person who creates the study is added as the Primary Contact by default, but this can be changed when editing the submission.  Make sure to not remove yourself from all roles and Save, or you will not be able to access your submission once you leave.

Click on Edit to begin your submission forms. You will always be able to return to your incomplete submission by clicking this button.

Once on your institution's initial submission form, you can return to the Submission Details page by clicking on Study in the upper left-hand corner of the screen.

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Use the Image Modified buttons to toggle between sections. You can also click on a section name in the menu at left to jump to that section.

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Completing Submission Forms

There are several types of questions that your institution may have chosen to include on the submission forms:

  • Radio Buttons: Select one of the available options.

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  • Check Boxes: Select one or more of the available options. 

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  • Date Picker: Click within the field to browse for a date.

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  • Text Box: Provide a short answer to the stated question (200-character limit). If you need to enter multiple lines of text, the box will expand to fit. 

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  • Text Area: Provide a detailed answer to the stated question. You can use formatting such as bold, italics, underline, strikethrough, bulleted lists, numbered lists, and hyperlinks. 

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    You can also add PNG or JPG images using the image button Image Modified. Once your image is inserted, you can edit the image by clicking on the image and then clicking Edit.

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  • Person and Sponsor Finders: While every initial submission will require you to add a Primary Contact and Principal Investigator, your institution may have you add other people or sponsors to different sections within your submission. Click on the finder button to bring up a search dialogue. 

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    Search for the individual or sponsor that you wish to add, select them, and click Save

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  • Attachments: Upload one or more files to the study by clicking Image Modified. Human Ethics supports the following file types:

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    You can also include hyperlinks as "attachments" by choosing Add Link from the + drop-down menu. 

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    To delete an attachment, click the Image Modified icon next to the attachment.

Please note: Some questions have Image Modified next to the question number. This indicates a required question.

Sections with unsaved changes have an asterisk next to the section name.

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To save your changes, click Image Modified in the upper right-hand corner.

Help with Questions

If there is help text for a question, you can click on the Image Modifiedbutton to view the additional information for that question.

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Once there are green check marks next to all of your sections, you have completed the submission forms and are ready for routing.

Please note: If one of your sections doesn't have a check mark and you aren't sure why, search the section for any required questions you may have missed.  

With every section completed, you can complete your submission and send it to the PI for certification.

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Please note:  Human Ethics will warn you with a red lock icon if another user is currently editing a section. You won't be able to edit that section until they're done with their edits. 

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