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  • Upon clicking the web browser option, guests will be re-directed to the meeting and asked to enter their name. 
  • Once they've entered their name, they have to option to enter the meeting with audio on/off and video on/off before clicking the "Join" button. 
  • In general, guests can join a meeting before the organizer officially joins. There may be instances, depending on how the invitation was setup, where a guest waits in a "lobby" and an organizer must approve their entry. 
  • As guests, there is no significant difference between using the browser or the app version, with the exception of potentially improved connectivity on the app. 

App

  • If trying to join meeting directly after downloading app, Microsoft will skip the sign-up stepUpon clicking the option to download the app, the app will download, and launch directly into the meeting. Note that the process described begins when a guest clicks the Teams meeting link provided in the email invite.
  • Before officially joining, guests will enter their name, choose if they want enter the meeting with audio on/off and video on/off  and then must click the "Join" button. 
  • In general, guests can join a meeting before the organizer officially joins. There may be instances, depending on how the invitation was setup, where a guest waits in a "lobby" and an organizer must approve their entry.
  • If a guest wants to use more the full features of the free version of Teams features, they will have to create a MS Microsoft account.To use the free version of Teams desktop app, guests will have to sign-up for a free Microsoft account and are prompted to create one as part of the process when opening the Teams app after completing it is downloaded
  • When guests launch the Teams app outside of a meeting invitation, Microsoft will immediately prompt guests to create an account.


Additional Information

  • Missed calls to a guest to not go to voicemail
  • As a side note for clarity, adding an external participant to a meeting is not the same as granting external participants access to an organization's Team. For more information on granting users access to a Team, read here.
  • Note that the free version of Microsoft Teams is available only to those without a paid commercial Office 365 subscription. Office 365 subscribers who try to sign up for Teams are redirected to a managed account for their existing plan.