Guideline Charge

Period of Performance

Purpose

The following guideline outlines the period of performance of costs for grants, contracts, and subawards at the University of Texas at Dallas (UTD). The guideline assures compliance with The Office of Management and Budget Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) – 2 CFR 200 – 200.77
The Cost Accounting Standards (CAS) and OMB Uniform Guidance provide the basic criteria to determine direct costs and period of performance on federally sponsored projects.

Guideline Statement

Where a funding period is specified, a grantee may charge to the award only costs resulting from obligations of the funding/budget period, unless carryover of unobligated balances are permitted, in which case the carryover balances may be charged for costs resulting from obligations of the subsequent funding period.

Definitions

Budget Period – The budget period is a specific interval of time for which sponsoring agency funds are being provided from a particular fiscal year to fund a recipient’s approved activities.
Performance Period– The performance period is the complete length of time the recipient is proposed to be funded to complete approved activities.
Obligations - refers to the amounts of orders placed, contracts and subgrants awarded, goods and services received, and similar transactions during a given period that will require payment during the same or a future period

Guidelines for Period of Performance

The period of performance is documented in the grant agreement and are available to the principal investigator (PI), as well as all staff involved with the grant program. The grant agreement will provide the following information in regards to period of performance:

Pre-Award Costs

Under limited circumstances, PIs may request authorization after receiving a notice of award, but before the university receives the funds. The PI must be able to prove the costs:

PIs with pre-awrad costs should:

Closeout of grant

Valid expenses have 45 days to hit the grant after its end date and be billed to the sponsor. When all invoices have been paid and all necessary final financial reports are filed with the sponsor by the Office of Finance, the award will be considered closed.

Policy Links

Uniform Guidance 2 CFR 200

Allowable Cost on federally funded Contracts and Grants

The University of Texas at Dallas Expenditure Policy (UTDBP3097)

OMB Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance)

OMB 2 CFR Part 220

The Cost Accounting Standards (CAS)

The Office of Sponsored Projects

Issued: June 2015