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DRAFT

Process Overview

Resuming research on campus will require special adherence to CDC and Campus guidelines, which includes social distancing. A limit of 25% of PI-elected personnel are allowed on campus at one time.

  1. PIs will elect personnel for campus activity by completing this form.
    1. Capacity calculations will be rounded down with a minimum of 1 person. (10 Persons / 4 = 2.5, 2 slots). This does not include the PI, though they will also need to reserve time.
  2. Elected personnel and PI will receive an email with a link to complete training.
  3. After completing training, personnel will be authorized to reserve time on campus specific to their PI.




Training

  1. Navigate to eLearning and sign-in using your NetID and password.
  2. Click "Safely Resuming On-Campus Research" under "My Organizations". Then, click "Returning to Research Training" to begin the training.
  3. Once you've completed training, click the second link in the email to complete the "Declaration of Commitment to Public Health Practices" form to certify that you have completed and understood the training. 

Reserve Campus Time

Log-into Lab Resources Scheduler using your NetID and password. Personnel will only be able to see the availability of Resources (Campus Time) that they have been granted permission to reserve.

Bookings

  1. In the top navigation bar, click on 'Schedule', and select 'Bookings'
  2. This view is akin to a gantt chart; you can see the resource schedule for both PI slots. Click on the calendar icon, or the green arrows, to adjust the date time frame.
  3. Click on a time slot and fill out the reservation form. Note that you can click and drag to select a longer period of time.

For more information on how to use Lab Resources Scheduler to book campus time, click here

Reservation Rules

Onsite Check-in & Check-out

When entering/exiting a building, check-in/check-out through the Lab Resources Scheduler. You will receive an email on the day of your reservation with a link to check-in and check-out. If you need to manually find the reservation:

  1. To check-in, navigate to the reservation details. In the top right, an orange check-in button will become available once it's time to check-in. Click it to check-in.
  2. To check-out, navigate to the reservation details. In the top right, click on the same button that now reads as 'check-out'.

Research in Shared Spaces

Shared Spaces are defined as research spaces where members of a research group routinely interact with each other in the same space, such as science and engineering labs, core facilities, shared spaces in institutes or centers. To the greatest extent possible, research personnel should continue to work from home; in particular, all vulnerable individuals are encouraged to continue to work from home. Research personnel should be aware that depending on the situation, such as an outbreak of COVID-19 or Stay Home executive orders, research may have to be ramped down again within a short amount of time.

Health & Safety Guidelines

Health Checks

Prior to coming to work, individuals must self-screen for any of the following new or worsening signs or symptoms of possible COVID-19:

 

Contact Tracing


Meetings & Visitors

 

Social Distancing & Spacing


Hygiene Etiquette


Protective Equipment

Safety


Disinfecting Labs & Equipment

Human Subject Research

Virtual Procedures

All IRB protocols will be reviewed on an individual basis to evaluate risk to participants and to the UTD research community.  First and foremost, all human subjects activities that can take place via virtual platforms (Teams, Zoom, online surveys, etc.) should be conducted virtually to avoid in-person contact.  These type of procedure changes can be requested by submitting a Request for Revision form to the IRB Office.  All such modifications to a research protocol require IRB review and approval prior to them being initiated.

In-Person Research Procedures

For procedures that cannot be moved to an online format, an Application to Resume Research (“ARR”) must be submitted to the IRB Office and approved prior to the activities commencing.  IRB members will use the COVID-19 Research Protocol Risk Reduction Checklist, to guide their review of the investigator-initiated ARR and decisions for recommendations and approval.

ARRs will need to demonstrate Investigators have a plan in place to reduce risk to participants, which includes the following:

  1. Scheduling participants so that there is no congregating in research settings and allows for appropriate disinfecting between all participants.
  2. Investigator and participant screenings including temperature checks using a noncontact thermometer (or disposable equipment) for adults and one accompanying family member (if a minor).
  3. Investigators and participants should wear face coverings, such as a washable cloth mask, that covers the nose and mouth.
  4. Participant screening should be conducted prior to their arrival on campus and at the testing site to assess each participant’s exposure to COVID-19.
  5. Follow CDC guidelines for social distancing and handwashing, cough/sneeze etiquette, surface cleansing and disinfecting after each participant encounter and use of appropriate personnel protective equipment (PPE).
  6. Disinfect all equipment that will be in contact with the subject and all contact surfaces after each subject. Scheduling of participants should allow for adequate cleaning and disinfecting between all participant visits.
  7. For studies that involve collection/analysis of biospecimens: If these procedures cannot be postponed, the UTD Research, Campus and Environmental Safety office must approve protocols for collecting and handling of biospecimens.

Animal Research

Restricting entrance to the animal facilities

Prepare for supply changes

IACUC approval